Filing Annual Accounts AS A Small Business

The following delivery methods apply to the small business class:

  • Online service for self-filing annual accounts : this method is suitable for private limited companies (and public limited companies) that want to file their final financial report themselves.
  • The SBR submission method : this allows you or the accountant to make financial reports and then send them to the Tax Authorities, Statistics Netherlands and various banks.

Is there a deadline for filing the annual accounts?

Hell yes. Although mutual deadlines for companies differ slightly, the Chamber of Commerce maintains the principle that you or your accountant must have filed annual accounts with the authority no later than eight days after adoption.

Keep in mind that the deadlines for adoption can also differ per legal entity. 

Submit to shareholders

Good to remember: the board of the organization in question has no later than five months after the end of the financial year to prepare annual accounts and to present them to their shareholders.

An exception to the rule is when a postponement has been requested prior to this deadline and the shareholders have agreed to this.

Did you simply submit the annual accounts to your shareholders within the usual period of five months? Then it is good to know that they in turn will have (no later than) two months to adopt the annual accounts. 

What does the date of adoption mean?

A deadline is also linked to the moment when annual accounts are adopted. This latest date is again related to the time when you can deposit the annual financial statement at the latest at the Chamber of Commerce

When the financial year coincides with the calendar year, the determination date is July 31. With a maximum delay, this will be January 31 of the following year.

Please note : if you forget to file the annual accounts on time or if your company goes bankrupt, the directors can be held personally liable for this. 

Research BEH

In addition, the Office of Economic Enforcement (BEH) of the Tax and Customs Administration can institute an investigation. This can result in a criminal conviction by the judge, with all possible financial consequences.

Failure to file the annual accounts in time can result in a fine of several thousand euros. An extra reason to keep a close eye on this deadline.

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